GIZ Kosovo: Posao za administrativnog menadžera u Prištini

 The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is seeking to fill the position of:

Office Manager – part-time (75%)

Main responsibilities

The office manager will be responsible for:

  • General administrative services to the country office
  • Manages incoming and outgoing correspondence
  • Supports the management team in accordance with their instructions

Tasks

Travel management

  • Responsible for travel arrangements such as booking tickets, flights, hotel reservations, transport etc.
  • Organizes visas and other necessary permits and documents for staff
  • Processes travel claims of national and international staff

 

General office services

  • Organizes the office layout and maintains supplies of stationery and other equipment
  • Maintains the condition of the office and arranges necessary repairs
  • Reports damages and organizes and controls proper maintenance and repair of office equipment
  • Performs translation in English, German and Albanian/Serbian, when necessary
  • Updates the filing system of the administration and ensures archiving
  • Maintains the inventory
  • Prepares information packages for new staff as well as processes the clearing of leaving staff

 

Other duties/additional tasks

  • Processes customs clearance of imported goods
  • Updates and maintains insurance of car pool
  • Coordinates and organizes rooms for meetings
  • Organizes company events and conferences

 

Required qualifications, competences and experience

 

Qualifications

  • Bachelor’s degree in Business Administration/Management, or related fields. Master’s degree in Business Administration or related field is desirable.

 

 Professional experience

  • Minimum 3 years of professional experience in office management, administration and/or related fields.

 

Other knowledge, additional competences

  • Proficient knowledge of German language (equal to mother tongue);
  • Very good command of English and local languages;
  • Excellent organisational and time management skills;
  • The ability to prioritise tasks and work under pressure;
  • The ability to manage own workload;
  • Good teamworking skills;
  • Excellent interpersonal, oral and written communication skills;
  • Attention to detail;
  • A problem-solving approach to work;
  • Knowledge of MS Office (Outlook, Word, PowerPoint, Excel)

 

Location:                                  GIZ Office-Pristina.

 

Expected starting date:             October 2018.

 

Contract period:                       One year, with the possibility of extension.

 

 How to apply

 

Interested candidates are invited to submit their electronic application in English or German, in PDF version, to application.kosovo@giz.de

 

 

Applications that do not meet these rules will not be considered!

 

Deadline for the application: 05 October 2018.

 

Only short-listed candidates will be contacted and invited to the next stage of recruitment.

 

GIZ encourages female candidates, candidates from ethnic minorities as well as candidates with disability to apply.

Comments

Archives

"This project was funded through a U.S. Embassy, Pristina grant.  The opinions, findings, and conclusions or recommendations expressed herein are those of the Author(s) and do not necessarily reflect those of the Department of State."

"Ky projekt u financua përmes grantit të Ambasadës Amerikane në Prishtinë. Mendimet, përfundimet dhe konkludimet apo rekomandimet e shprehura këtu janë të Autorit(ëve) dhe jo medoemos pasqyrojnë qëndrimet e Departamentit të Shtetit."

“Ovaj projekat je finansiran preko granta Američke Ambasade u Pristini. Mišljenja, stavovi i zaključci ili preporuke sadrzane ovde pripadaju autoru(ima) i ne izrazavaju neophodno stavove State Departmenta."